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Privacy Policy

Last Updated: 2026.05

 

1. Introduction

​​At Rubixtrition (“we”, “our”, “us”), protecting your personal data and privacy is a priority. This Privacy Policy explains how we collect, process, store, and protect your personal information when you visit our website, use our services, contact us, or participate in nutrition consultations.
This Privacy Policy complies with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the German Federal Data Protection Act (BDSG), and other applicable privacy laws.

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2. Data Controllers

The controller responsible for data processing is: 

Brand Name: Rubixtrition
Owner: Chirag Parmanand Anandi
Address: Scharnweberstraße 27 12459 Berlin Germany
Email: info@rubixtrition.com
Phone: +49 155 66027966
Website: www.rubixtrition.com

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3. Types of Personal Data We Collect

Depending on your interaction with Rubixtrition, we may collect:

Personal Identification Data

  • Full name

  • Email address

  • Phone number

  • Postal address

  • Billing information

 

Consultation Information

  • Nutrition goals

  • Dietary preferences

  • Food habits

  • Lifestyle information

  • Consultation notes

  • Messages exchanged during consultations


Health Information (Special Category Data)

For nutrition consultations, we may collect:

  • Medical conditions

  • Health history

  • Dietary history

  • Weight and body measurements

  • Lifestyle habits

  • Laboratory reports

  • Medical documentation voluntarily provided

  • Medication information

  • Health-related questionnaires

This information constitutes special category personal data under Article 9 GDPR.

 

Uploaded Documents

You may voluntarily provide:

  • PDF documents

  • Medical reports

  • Laboratory results

  • Questionnaires

  • Assessment forms

  • Other health-related documents

 

Technical Data

When visiting our website, we may collect:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Referral source

  • Website usage information

  • Cookie-related information

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4. How We Collect Your Data

We collect information when you:

  • Visit our website

  • Submit contact forms

  • Complete booking forms

  • Schedule consultations

  • Subscribe to newsletters

  • Purchase services or products

  • Upload files or documents

  • Communicate via email, phone, video conferencing, or messaging platforms

  • Participate in nutrition consultations

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5. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:
Article 6(1)(a) GDPR – Consent
When you voluntarily provide information or consent to specific processing activities.
Article 6(1)(b) GDPR – Contract Performance
To provide nutrition consultations, programs, subscriptions, digital products, and related services.
Article 6(1)(c) GDPR – Legal Obligation
To comply with applicable legal, tax, accounting, and regulatory obligations.
Article 6(1)(f) GDPR – Legitimate Interests
To operate, secure, improve, and manage our business and website.
Article 9(2)(a) GDPR – Explicit Consent
For processing health-related and special category personal data necessary for nutrition consultations.

 

6. Health Data and Explicit Consent

Because nutrition consultations require assessment of health and dietary information, Rubixtrition processes special category personal data under Article 9 GDPR. By submitting health-related information, booking consultations, completing intake forms, or providing medical records, you explicitly consent to the collection and processing of such information for the purpose of:
Nutritional assessment

  • Personalized nutrition guidance

  • Progress tracking

  • Consultation services

  • Client support

You may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing performed before withdrawal.
 

7. Purpose of Processing

We process personal information for the following purposes:

  • Providing nutrition consultations

  • Conducting assessments and evaluations

  • Creating personalized nutrition recommendations

  • Managing appointments and bookings

  • Responding to inquiries

  • Delivering purchased services

  • Sending newsletters and updates

  • Managing customer relationships

  • Improving website functionality

  • Complying with legal obligations

  • Preventing fraud and abuse

 

8. Booking and Consultation Platforms

Consultations may be conducted through:

  • Zoom

  • Google Meet

  • Microsoft Teams

  • WhatsApp Video

  • In-person consultations

When using third-party communication platforms, your information may also be processed according to the respective provider’s privacy policies. We encourage users to review those providers’ privacy notices.
 

9. Payment Processing

Payments may be processed through:

  • Stripe

  • PayPal

  • Wix Payments

Rubixtrition does not store complete credit card or payment card details. Payment providers process payment information independently as separate controllers under their own privacy policies.
 

10. Email Marketing and Newsletters

If you subscribe to our newsletter, we may send:

  • Educational content

  • Service updates

  • Nutrition-related information

  • Promotional communications

Email communications may be managed through:

  • Mailchimp

  • MailerLite

You may unsubscribe at any time by clicking the unsubscribe link included in emails or by contacting us.
Legal basis: Article 6(1)(a) GDPR (Consent)
 

11. Website Analytics

We may use:

  • Google Analytics 4

  • Wix Analytics

These tools help us understand website performance and visitor behavior. Analytics data may include:

  • Pages visited

  • Session duration

  • Traffic sources

  • Device information

Where legally required, analytics processing is performed only after obtaining your consent through our cookie banner.
 

12. Cookies

Our website may use:
Essential Cookies Required for:

  • Security

  • Login functionality

  • Website operation

  • Booking systems

These cookies cannot be disabled without affecting website functionality.
Analytics Cookies Used to:

  • Measure website performance

  • Understand visitor interactions

  • Improve user experience

Analytics cookies are only activated where required after obtaining consent. You can manage cookie preferences through your browser settings or website cookie banner.
 

13. Storage of Data

Client information may be stored using:

  • Wix systems

  • Google Drive

  • Email systems

  • Secure business records

We take reasonable technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.
 

14. Data Sharing

We do not sell personal data. We may share information with:

  • Payment processors

  • Email service providers

  • Website hosting providers

  • Analytics providers

  • Professional advisors

  • Legal authorities where legally required

Data is shared only when necessary for legitimate business purposes or legal obligations.
 

15. International Data Transfers

Some service providers may process data outside the European Economic Area (EEA). Where transfers occur, we rely on appropriate safeguards, including:

  • Standard Contractual Clauses (SCCs)

  • Adequacy decisions

  • Other lawful transfer mechanisms under GDPR

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16. Data Retention

We retain personal data only for as long as necessary. Retention periods may depend on:

  • Contractual obligations

  • Legal requirements

  • Tax obligations

  • Client support needs

Health-related consultation records may be retained for a reasonable period to provide continuity of service and comply with legal obligations. When data is no longer required, it will be securely deleted or anonymized.
 

17. Your GDPR Rights

You have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion of your data

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent at any time

  • Lodge a complaint with a supervisory authority

Requests may be submitted to: info@rubixtrition.com
 

18. Children’s Privacy

Rubixtrition’s services are intended for individuals aged 18 years and older unless parental or legal guardian consent is obtained where legally required. We do not knowingly collect personal data from children without appropriate authorization.
 

19. Automated Decision-Making

Rubixtrition does not engage in automated decision-making or profiling that produces legal or similarly significant effects under Article 22 GDPR.
 

20. Security Measures

We implement appropriate technical and organizational measures designed to protect personal data, including:

  • Password protection

  • Secure access controls

  • Encryption where applicable

  • Restricted data access

  • Secure storage systems

No method of transmission or storage can be guaranteed as completely secure.

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21. Supervisory Authority

If you believe your data has been processed unlawfully, you may lodge a complaint with the competent data protection authority in Germany.
For Berlin residents, this is generally:
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Alt-Moabit 59–61 10555 Berlin Germany
Website: www.datenschutz-berlin.de


22. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect legal, technical, or operational changes.
The latest version will always be published on this website with the updated revision date.

 

23. Contact

For privacy-related questions or requests, please contact:
Rubixtrition
Chirag Parmanand Anandi
Address: Scharnweberstraße 27 12459 Berlin Germany
Email: info@rubixtrition.com
Phone: +49 155 66027966
Website: www.rubixtrition.com
 

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